Manage access
Share links
Copy your organisation's share link so people can join it without an emailed invitation, and what someone who opens it can and cannot reach.
A share link lets anyone holding it take a seat in your organisation. It is useful for a group you trust; for one person, an emailed invitation is safer, because it only works for their address.
A share link brings someone into the organisation, not into any folder. Once they have joined, add them to the folders they need.
Before you start
- You are an owner or admin of the organisation.
- The organisation has a free seat. See Plans, storage and devices.
Steps
- Open Settings, choose Nectenda, and open the organisation under Organisations.
- On the Share link row, choose Copy. The link is copied. Or run Nectenda: Copy an organisation's share link from the command palette.
- Send it to the people you mean to invite.
To join with a link someone sent you
Open the link on a device where Obsidian is installed. Or open Settings → Nectenda, paste it into Join with a share link under Organisations, and choose Join. The command Nectenda: Join an organisation with a link… does the same.
Check the result
The person gets a notice saying You have joined and the organisation's name, and they appear under People on the organisation's page, in the Plan, storage and devices section. To give them a folder, right-click it, choose Nectenda: Invite to folder…, and type their address — someone already in the organisation is added straight away.
Troubleshooting
It says the share link is turned off
The organisation's share link is switched off. Use an emailed invitation instead, or ask an owner or admin to turn it on: on the organisation's page, the Share link row has Turn on while the link is off.
The link reached someone it should not have
On the organisation's page, choose Replace… on the Share link row. The old link stops working at once, for everyone who has it, and the new one is copied for you to send to the people who should have it. Anyone who already joined keeps their seat.
Do not use Turn off… and then Turn on for this. Turning the link back on brings back the same link, so the copy that went astray works again.
Someone I did not mean to invite has joined
Remove them under People on the organisation's page, in the Plan, storage and devices section. They were not in any folder unless someone added them. Then replace the link, as above, so it cannot happen again.